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What best practice looks like with Programa

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Programa
Programa
Updated: 16 May 2025

Welcome to Programa’s comprehensive guide, where we break down the essentials of using our platform to streamline your design workflow. Here, we summarize the key features and benefits of Programa to help you get started and maximize your design practice.

Programa demo

Programa was launched in 2021 to address the unique workflow challenges faced by interior designers. With a global user base in over 85 countries, our platform is built to support designers in managing their projects more effectively. Our team, based in the UK, USA, Canada, New Zealand, and Australia, is dedicated to providing comprehensive support and training.

Getting Started Dashboard

When logging into Programa, you’ll land on the “Getting Started” dashboard. This dashboard is designed to guide you through the initial steps of setting up your account and understanding the platform. Key activities include:

Creating Your First Project: Begin by setting up a demo schedule to familiarize yourself with the interface.

Adding Content: Start specifying products and utilizing the Web Clipper for easy data import.

Utilizing Resources: Explore our detailed guides and help center for a deeper understanding of each feature.

Schedules

Schedules are a core component of Programa, allowing you to centralize all project data. Key benefits include:

  • Flexible Layouts: Customize Schedules by category or room.
  • Comprehensive Views: Access summary, financial, and detailed views of your schedules.
  • Procurement Tracking: Monitor logistics, order deadlines, and payment dates.
  • Product Approvals: Reduce all back and forth with clients,
  • PDF and Online Sharing: Export schedules as PDFs or share them via a live web link for real-time updates.
Programa demo
Programa Schedule

Client Dashboard

The Client Dashboard provides a centralized location for clients to review project information. Features include:

  • Branded Experience: Customize the dashboard with your studio’s branding.
  • Approval and Feedback: Clients can approve items and leave comments directly in the dashboard.
  • Real-Time Updates: Ensure clients always have access to the most current project details.
Programa demo
Programa Client Dashboard

Web Clipper

The Web Clipper is an essential tool for importing product information directly from supplier websites. Benefits include:

  • Quick Data Capture: Clip images, product details, and attachments with ease.
  • Efficiency: Save time by directly importing data without manual entry.
  • Consistency: Ensure all product details are accurately captured and stored in your Schedules.
Programa demo
Programa Web Clipper

Pinboards

Pinboards are a simple online presentation tool for collating images and concepts. Benefits include:

  • Easy Integration: Import content from your image library, web clipper, or direct uploads.
  • Presentation Modes: View pinboards in detailed or presentation modes for different contexts.
  • Client Sharing: Share pinboards with clients via a live link or through the client dashboard.
Programa mood board
Programa Pinboards

Project Management

Programa’s project management tools help you keep track of tasks and deadlines. Key features include:

Kanban Boards: Use columns for to-do, doing, in review, and done to manage task progress.

Time Tracking: Track time spent on tasks directly within the platform.

StudioWhip: Get a universal view of all tasks and deadlines across projects.

Programa Project management
Programa Project Management

Invoicing

Programa’s invoicing system helps you manage project finances efficiently. Key features include:

Integration with Bookkeeping Software: Programa integrates with Stripe, Xero and QuickBooks.

Creating Invoices: Create invoices by pulling products directly from your schedules and adding time-tracking data.

Customizable Items: Add custom line items to invoices for more detailed billing.

Syncing with Time Entries: Time entries from the time tracking tool can be added to invoices, ensuring accurate billing for hours worked.

By leveraging Programa’s invoicing system, designers can streamline their financial management and ensure accurate, timely billing for their projects.

Programa Invoices
Programa Invoices

Address Book

The Address Book centralizes all your contacts, including suppliers, clients, and other stakeholders. Benefits include:

Organized Contacts: Keep all contact information in one place.

Tagging System: Use tags to categorize contacts for easy filtering and retrieval.

Programa Address book
Programa Address book

Trade Portal

The Trade Portal is a curated marketplace for sourcing and specifying products from leading brands - available exclusively to designers in Australia and New Zealand, with a U.S. launch coming soon.

  • Save time: Source and specify products effortlessly with powerful search, preloaded specs, and personalised recommendations.
  • Stay inspired: Browse curated collections, discover trending products, and explore by category - from lighting to furniture, art, and fixtures.
  • Simplify collaboration: Share selections with clients, streamline procurement, and send products directly into your Schedules - no spreadsheets needed
Programa Trade Portal
Programa Trade Portal
Have more questions? Chat with our team to get your questions answered live.
Table of contents
  1. Seamless Integration with Product Library
  2. Tailored PDF Exports
  3. Intuitive Schedule Navigation
  4. 13 June 2024
  5. 07 June 2024
  6. 06 June 2024
  7. 04 June 2024
  8. Recognising the Impact of Mood Boards in Design
  9. Elevate Your Mood Board Creation and Collaboration
  10. Leveraging Programa’s Pinboards Throughout the Project
  11. Interior Design Software For Professional Interior Designers
  12. Streamlining the A&D industry – it’s about time.
  13. Recognized for Excellence in Design Software.
    1. The Issue
    2. The Result
    3. The Solution
    4. Get Started Today
    5. The Complexities of Residential Interior Design
    6. Client Connectivity: Crafting Relationships and Spaces
    7. Project Prowess: Managing the Symphony of Tasks
  14. Materials Mastery: Sourcing, Selection, and Inventory
    1. Pinboards: Your Creative Oasis
    2. Financial Finesse: The Art of Business Management
    3. Embark on Your Programa Journey Today
    4. Board View:
    5. List View:
    6. Timeline View:
    7. Seamless Integration for Holistic Project Management
    8. Interior Design & Architecture Software For Professional Interior Designers & Architects
    9. Goodbye Fragmented Financial Management
    10. Build Connected and Efficient Processes<br />
    11. Meet The Programa x QuickBooks Integration<br />
    12. Studio WIP
    13. What else is new?
    14. What’s coming in February?
    15. <strong>How It Works</strong>
    16. <strong>Why It Matters</strong>
    17. <strong>Your New Shortcut for Smart Scheduling</strong>
    18. Tablet-friendly update
    19. Addressing the Need for Flexible Project Management in a Global Context
    20. What is a Spec Sheet?
    21. The Power of Programa
    22. Flexible Design Features
    23. Ease of Use
    24. Cost Savings
    25. Increased Productivity
    26. Client Dashboards: Connecting Designers and Clients Globally
    27. Product Approvals: Streamlining Feedback and Collaboration
    28. Experience the Future of Design Communication with Programa
    29. Getting Started Dashboard
    30. Schedules
    31. Client Dashboard
    32. Web Clipper
    33. Pinboards
    34. Project Management
    35. Invoicing
    36. Address Book
    37. Trade Portal
Reading: What Best Practice Looks Like with Programa, Demo on Demand
Try Programa for free with a 7 day trial

Try Programa for free with a 7 day trial

Join the world’s best studios

Programa offers interior designers a comprehensive platform to streamline their workflows and enhance project management efficiency. With features like customizable schedules, a client dashboard, web clipper for product imports, and real-time collaboration tools, Programa is designed to simplify the design process. The platform also includes tools for task management, invoicing, and client approvals, providing designers with everything they need in one place. From creating your first project to advanced invoicing and time tracking, Programa supports your business at every step. Get started with Programa and maximize the efficiency of your design practice.